Supplemental Housing
WHAT IS SUPPLEMENTAL HOUSING? Once the University receives enough housing contracts to fill all regular residence hall rooms, University Housing offers accommodations in residence hall study lounges located on resident floors in the residence halls. Students reside in these rooms until enough cancellations occur for the students to move to regular rooms.
HOW WILL I KNOW IF I AM IN SUPPLEMENTAL HOUSING? Once all regular residence hall spaces are filled, supplemental information and an acceptance form will be enclosed when your application-contract is mailed to you. If you have already sent in an application-contract, information regarding supplemental and the acceptance form will be mailed to you within ten days after University Housing receives your contract.
DO I HAVE TO ACCEPT SUPPLEMENTAL HOUSING? Acceptance of supplemental housing is optional. Students are not obligated to accept supplemental housing, even if they are a freshman or sophomore. However, students who do not accept supplemental housing are responsible for making their own living arrangements off campus. FRESHMEN STUDENTS WHO LIVE OFF CAMPUS WILL BE REQUIRED TO MOVE ON CAMPUS THE FOLLOWING ACADEMIC YEAR.
Once supplemental housing is accepted by the student, the student is responsible for fulfilling all Residence Hall Contract Terms and Conditions. After acceptance, the student may only cancel the contract if withdrawing from the University or fulfillment of the University On Campus Housing requirement has been met. It is extremely important to read the Contract Terms and Conditions. It contains valuable information which directly affects you. As with any contract, each student who returns the application-contract is indicating understanding of the information contained in it, as well as consenting to uphold the policies it describes. Therefore, it is important that you read and understand the Contract Terms and Conditions.
HOW DO I ACCEPT THE SUPPLEMENTAL HOUSING OFFER? To accept the supplemental housing offer and be guaranteed a space, you MUST sign the acceptance form and return it to University Housing Services .
WHAT IS FURNISHED IN THE SUPPLEMENTAL ROOM AND THE RESIDENCE HALL? Each supplemental room is furnished with beds, mattresses, desks, desk chairs, and locking wardrobe closets for clothes (hanging space and drawers). All supplemental room doors are equipped with locks, and only the students assigned to the supplemental room are issued a key. Linens, pillows, mattress pads, and wastebaskets are NOT provided. There is a cable TV outlet and a private line telephone in each study lounge. To make a long distance call from a residence hall telephone, students must use a prepaid calling card or a personal calling card, with a toll-free access number. Prepaid calling cards may be purchased from vending machines in the lobby areas of Walker, Atkin-Colby, Haynie, Hewett, and Watterson Towers. Students may also use personal cellular telephones to place long distance calls.
Bathrooms with shower and toilet facilities are located on each floor. On co-ed floors there are two bathrooms, one designated for women and the other for men. A dining center is located in each area of campus.
Students assigned to supplemental rooms are encouraged to use all the facilities offered to residence hall students. Laundry facilities and ironing boards are available. Fitness Centers (includes Universal and/or Nautilus equipment and free weights), Resource Centers (study center containing reference books), and music/piano practice rooms are available in each area of campus. There are also personal computer labs in each area of campus.
IS THERE A DEPOSIT FOR SUPPLEMENTAL HOUSING? Yes. An initial payment of $300 submitted with the housing contract is required to guarantee a residence hall space. The initial $300 payment includes a $50 security deposit and a $50 application fee; the remaining $200 is a reservation fee that will be applied toward the room charge. The $50 security deposit is refundable after the final term of occupancy provided there are no outstanding charges with the University. Refer to the Residence Hall Information booklet for more information regarding the initial payment and costs. Room and meal plan charges for supplemental housing are the same as those for regular housing.
HOW MANY STUDENTS ARE ASSIGNED TO EACH LOUNGE? Typically, four to six students are assigned to each supplemental room.
HOW LONG WILL I BE IN SUPPLEMENTAL HOUSING? This is totally dependent upon the contract cancellations we receive. Historically, many students either do not show up to claim their space or, for various reasons, cancel their contract throughout the semester. Students in supplemental rooms are then assigned to these spaces as cancellations occur. We will begin moving students into regular space after the 10 day room freeze once the residence halls open for the fall semester and continue throughout the semester as cancellations occur. During the fall semester, students living in supplemental housing are periodically mailed letters to keep them informed regarding movement of students to regular housing. Even though supplemental housing is offered each year, it is difficult to predict when students will be assigned to regular rooms.
IN WHAT ORDER ARE STUDENTS ASSIGNED OUT OF SUPPLEMENTAL HOUSING ? Insofar as possible, students are assigned to regular rooms in the order their contract was originally received by the University.
WHEN I AM ASSIGNED TO REGULAR SPACE, WILL MY HALL PREFERENCE BE HONORED? Every attempt will be made to honor preferences; however, this cannot be guaranteed and will depend on where vacancies occur. Unfortunately, we are unable to consider the roommate preferences of students being reassigned from supplemental to regular housing. WHEN WE ASSIGN YOU TO A REGULAR SPACE, YOU MUST MOVE TO THAT PARTICULAR SPACE . You are required to move to your regular space within five days after you receive your reassignment notice.
SHOULD I BRING ALL MY BELONGINGS WITH ME? You will be responsible for moving all your belongings within five days after you are assigned to a regular space. Since your regular room may be located in a residence hall other than your supplemental room, it is advisable to initially bring only what you consider to be necessities, such as linens, clothing, school supplies, etc. Also, although each student will have his or her own wardrobe, the wardrobes have limited space for clothes that are typically held in dressers.
WHEN WILL I KNOW MY SUPPLEMENTAL ROOM ASSIGNMENT? A supplemental room assignment notice will be mailed approximately one week prior to the beginning of the semester. The notice will include the hall and room number, the room telephone number, and the roommate(s) name and home address(s) and ulid(s).